Administrative Assistant

Job offer: Administrative Assistant

Company: PULSEC SA

Location: Lausanne

Type of contract: Full-time

Company Description:

PULSEC SA, headquartered in Lausanne (Switzerland), is a technology company specialized in designing and implementing advanced cybersecurity solutions, operating internationally. PULSEC SA provides companies with optimized solutions and services in information security. PULSEC SA is focused on protecting clients, their data, and their users.

Job Description:

We are seeking a highly organized and detail-oriented candidate to join our team as an Administrative Assistant. This position plays an important role in ensuring the efficient operation of our company and providing support to our team members.

The ideal candidate is proactive, efficient, and capable of managing tasks with accuracy and professionalism. At our company, we highly value teamwork and a professional attitude towards both colleagues and work.

Responsibilities:

• Managing and organizing executive calendars, including scheduling appointments and meetings

• Managing incoming calls and correspondence

• Drafting and preparing correspondence, memos, and reports

• Greeting and assisting visitors to the office

• Managing incoming and outgoing mail and packages

• Maintaining office supplies inventory and ordering supplies as needed

• Assisting with scheduling meetings and appointments

• Maintaining office filing systems and organizing documents

• Assisting with basic accounting tasks, such as invoicing and expense tracking

• Assisting with travel arrangements and accommodations for staff

• Providing administrative support

• Receiving/sending documents

Requirements:

• Previous experience in an administrative role or a similar position minimum of 3 years

• A bachelor's degree in business administration, communications, or a related field would be a plus

• Excellent knowledge of French, English and Serbian

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Cresus, Bexio or similar tool experience would be a plus

• Strong communication skills, both written and verbal

• Attention to detail and accuracy in all tasks

• Excellent organizational and time management skills

• Ability to meet deadlines and work schedules

• Ability to work independently and as part of a team

What we offer:

• Well-rehearsed and dynamic team

• Stimulating work environment

• Attractive further training and development opportunities

• Comfortable office with modern infrastructure

• Private health insurance

Recruitment process:

We look forward to receiving your complete application with CV, cover letter and certificates. Your file will be treated in complete confidentiality.

If your application is successful, we will offer you one or more additional interviews to discuss the opportunity and your background.

To learn more about PULSEC SA, please visit our LinkedIn profile or website.